Constitution

It is always considered beneficial to actively work towards the development of Odia literature, coordinate literary activities, and promote cultural unity in the state through such efforts. As a result, the idea of forming a high-level organization to achieve these goals was proposed. Thus, individuals resolved to establish and manage the "Odisha Sahitya Akademi" for this purpose.

Headquarters:

The headquarters of the akademi will be in Bhubaneswar.

Organisation and Functions:

(i). The Akademi will be a corporate organization with ongoing existence and a common seal, and it can take legal action or be taken to court under its official name.

(ii). IIt will have the following powers and responsibilities, as mentioned below.

The headquarters of the Akademi shall be at Bhubaneswar.

• To promote cooperation between literary organizations, universities, and cultural institutions and to encourage the establishment and development of representative literary organizations that contribute to the progress of Odia literature.
• To encourage or arrange for the translation of literary works from various Indian and foreign languages into Odia, and from Odia into other languages.
• To support the publication of books, dictionaries, bilingual or multilingual encyclopedias, original lexicons, and other literary works in the Odia language, and to help organizations or individuals in these endeavors. Also, to publish literary magazines, reviews, and publication lists in Odia.
• To organize and sponsor literary conferences, seminars, and exhibitions.
• To give awards and recognitions, acknowledging individual writers for their outstanding work.
• To encourage research in Odia language and literature, and to promote the study and expansion of such literature.
• To improve and develop the Odia script and other scripts used in Odisha and encourage the publication of selected books in Odia in the Devanagari script.
• To foster cultural exchanges with other states in India and foreign countries, and to establish connections with national and international organizations in the field of literature.
• To motivate writers to create scientific works and textbooks at the collegiate level in Odia.
• To collect, compile, and publish folk songs and folk tales.
• To publish significant books in Odia.
• To accept grants, endowments, and other donations, and to purchase land, acquire ownership of property, and manage or sell, mortgage, or otherwise dispose of assets as necessary to further the objectives and activities of the Akademi.
• To perform any other related activities that support the goals and initiatives of the Akademi.

Officers of the Akademi:

• (i)President

• (ii)Vice-President

• (iii)Treasurer-cum-Financial Adviser

• (iv)Secretary

President:

• (i) The President and Vice-President will be appointed by the State Government and will serve for the time determined by the State Government

• (ii) The President will continue to serve until the new President assumes office.

• (iii) The President will have the authority to chair the General Council and other committees where they are a member. They will also have the power to make decisions on behalf of the General Council or Executive Board when approved by the relevant authorities.

Vice-President:

The Vice-President shall exercise all the powers and functions of the President for any reason during the absence of the President.

Treasurer-cum-Financial Adviser:

• (I) The Treasurer will be appointed by the State Government and will serve for the time determined by the State Government.

• (ii) Treasurer will also act as financial advisor

               a.Under the control of the Akademi's Executive Board, the Treasurer will be responsible for managing the Akademi's assets and investments, preparing the annual budget, and maintaining financial records.

               b.They will also be responsible for presenting these reports to the Finance Committee, Executive Board, and General Council.

               c.The Treasurer will ensure that all funds are used for their intended purposes and distributed properly, under the general supervision and control of the Executive Board.

               d.They will sign all contracts made on behalf of the Akademi and will carry out other responsibilities assigned by the Executive Board.

• (iii) Any payment made from the Akademi's account will be considered properly discharged if it is received by the person or persons approved by the Executive Board.

• (iv) The State Government will have the authority to issue financial administration guidelines for the Akademi, and the instructions given by the Executive Board and General Council must be in line with these guidelines.

Secretary:

• (i)The Secretary shall be the Principal Executive Officer of the Akademi and he shall be appointed by the State Government for such period on such terms and conditions as the Government shall determine.

• (ii)The Secretary shall be ex-officio Secretary of the General Council, the Executive Board, the Finance Committee and all other Committees which shall be set up by the General Council or the Executive Board.

• (iii) It shall be the duty of the Secretary :

  • To be the custodian of the records and such other property of the Akademi as the Executive Board shall commit to his charge, and subject to the general supervision and control of the Executive Board to manage the property and funds of the Akademi for the purposes for which they are granted or allotted.

  • To conduct the official correspondence on behalf of the authorities of the Akademi.

  • To issue all notices convening meetings of authorities of the Akademi and of all committees appointed by any of those authorities.

  • To keep the minutes of all meetings of the authorities of the Akademi and of all committees appointed by any of those authorities.

  • To maintain the accounts of the Akademi.

  • To present an annual report on the working of the Akademi to the General Clouncil.

  • To control the office and make appointment of staff with the approval of the Executive Board.

  • To execute all contracts on behalf of the Akademi.

  • To carry out the instructions issued by the State Government from time to time and to afford all facilities to officers of the Government for inspection, audit etc.

Authorities of the Akademi:

The following shall be the authorities of the Akademi, namely,

• (i)General Council

• (ii)Executive Board

• (iii) Finance Committee and

• (iv) Any other standing committee or ad-hoc committee which the General Council or the Executive Board may set up for discharging any one or more of their functions.

General Council:

The General Council shall consist of the following :-

• President

• Vice-President

• Treasurer

• Secretary of the Akademi

• Five persons nominated by the State Government of whom one shall be a representative of the Department of Culture and another one of the Education Department.

• One person from each of the districts of Orissa to be appointed by the State Government.

• Eight representatives from the Universities in Orissa to be appointed by the State Government.

• Eight persons eminent in the field of Oriya literature appointed in their individual capacity by the General Council.

• A representative of the State Advisory Committee for Museum, Archives and Archeology to be appointed by the State Government.

Each member of the General Council excluding the official members shall hold office for 3 calender years from the date of his appointment and shall be eligible for reappointment.

Official members of the Council shall not be regulated by the provisions of clause (i) above.

Functions of the General Council:

The General Council shall have the following functions and powers, namely:

• To elect members to the Executive Board as are required to be elected and to prescribe the rules of procedure for the Executive Board.

• To elect members of the Finance Committee as are required to be elected and to prescribe the rules of procedure of the Finance Committee.

• To approve the annual budget of the Akademi drawn up by the Executive Board and submit the same for the approval of the State Government.

• To frame its own rules, regulations, bye- laws and rules of procedure provided that the rules, regulations, bye-laws and rules of procedure whether of the General Council or of the Executive Board or of the Finance Committee shall require the prior approval of the State Government.

• To approve the programme and projects proposed by the Executive Board.

• To carry on and arrange for the execution of directives issued by the State Government.